Marketing Project Co-ordinator

Job Type: Permanent / Location: London / Date Posted: 17th August 2017

Job Description

We are looking for a responsible Project Coordinator to administer and organise all types of projects, from simple activities to more complex plans.

Project Coordinator responsibilities include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects.

You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.

Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

Responsibilities

  • Website/booking system management: Maintaining booking system (Def Jam) – scheduling bookings and responding to general enquiries about the system
  • Event planning: Support with event planning (special events, garage launches and partner events)
  • Garage logistics: Support with garage logistics and operations, potentially helping with managing schedules
  • Reporting: Working with project manager in creating reports, gathering insights from data and overseeing daily reporting form garages
  • Coordinate project management activities, resources, equipment and information
  • Break projects into doable actions and set timeframes
  • Liaise with clients to identify and define requirements, scope and objectives
  • Assign tasks to internal teams and assist with schedule management
  • Make sure that clients’ needs are met as projects evolve
  • Help prepare budgets
  • Analyze risks and opportunities
  • Oversee project procurement management
  • Monitor project progress and handle any issues that arise
  • Act as the point of contact and communicate project status to all participants
  • Work with the Project Manager to eliminate blockers
  • Use tools to monitor working hours, plans and expenditures
  • Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
  • Create and maintain comprehensive project documentation, plans and reports
  • Ensure standards and requirements are met through conducting quality assurance tests

Requirements

  • Proven work experience as a Project Coordinator or similar role
  • Experience in project management, from conception to delivery
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
  • Solid organizational skills, including multitasking and time-management
  • Strong client-facing and teamwork skills
  • Familiarity with risk management and quality assurance control
  • Strong working knowledge of G-suite
  • Hands-on experience with project management tools
  • BSc in Business Administration or related field
  • PMP/PRINCE2 certification is a plus